Privacy Policy

Last updated: 10 August 2026

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We prioritise data protection and are committed to safeguarding the personal data we process. This privacy policy explains how TaxRoom handles personal data relating to visitors to our website and to those who contact us through it, as well as your rights under applicable data protection law.

Who We Are

  • TaxRoom P/S

    CVR no. 37918911

    De Conincks Vej 13, 2840 Holte

  • TaxRoom Komplementar ApS

    CVR no. 37918571

    De Conincks Vej 13, 2840 Holte

  • TaxRoom Tech ApS

    CVR no. 37919268

    De Conincks Vej 13, 2840 Holte

Collectively referred to as “TaxRoom”.

Scope of This Policy

This policy covers personal data processed in connection with our public marketing website and TaxRoom’s digital tax due diligence platform (TaxRoom’s Platform). Our public marketing website is designed to operate without cookies.

Categories of Personal Data

We process personal data such as:

Enquiry information: name, email, phone number, company, job title, and the content of any message you send us via our contact form, by email or when you visit TaxRoom’s Platform.

Technical and security data: limited technical information needed to operate and secure the website and contact form, such as IP address, browser or device signals processed in connection with hosting and spam protection (Google reCAPTCHA v3).

Platform activity data: where you use TaxRoom’s Platform, information related to your use of the service (for example questions answered, documents uploaded or provisions negotiated).

Communication data: information shared through correspondence with us.

We do not use cookies or similar tracking technologies on our public marketing website for analytics or advertising. Generally, we do not process sensitive personal data. Please refrain from sharing such information unless absolutely necessary.

Purposes and Legal Basis for Processing

1. Enquiries and business contact

Responding to enquiries submitted through our contact form or by email.

Following up on requests for information or a demonstration of our services.

Documenting answers given on TaxRoom’s Platform and provisions negotiated.

Legal basis: legitimate interests (GDPR Article 6(1)(f)) and, where relevant, steps taken at your request prior to entering into a contract (Article 6(1)(b)).

2. Website operation and security

Hosting and delivering the website, and protecting the contact form against spam and abuse through Google reCAPTCHA v3.

Legal basis: legitimate interests (GDPR Article 6(1)(f)).

Data Retention

We retain personal data only as long as necessary to fulfil the purposes stated above and to comply with legal requirements. Enquiry correspondence is kept for as long as needed to handle the enquiry and any resulting relationship. Where data forms part of accounting records, it may be retained for up to 10 years in compliance with the Danish Bookkeeping Act.

Data Sharing

We use selected data processors and sub-processors to handle personal data on our behalf, in accordance with the GDPR.

Your Rights

You have the right to:

  1. Access your personal data.
  2. Request correction or deletion of inaccurate data.
  3. Withdraw consent where processing is based on consent.
  4. Object to processing under certain conditions.

Contact us at info@taxroom.dk to exercise your rights. We will respond within one month, subject to extensions for complex requests.

Data Breaches

In the event of a data breach, we will notify affected individuals and the relevant authorities within 72 hours where required, in accordance with the GDPR.

Changes to This Policy

We may update this policy from time to time. When we do, we will revise the date below. We encourage you to review this policy periodically.

Contact

For questions about this policy or to exercise your rights:

Email: info@taxroom.dk

Address: De Conincks Vej 13, 2840 Holte, Denmark